Executive Assistant
What's it like to be an Executive Assistant?
Executive Assistants work closely with senior executives and manage administrative tasks on their behalf. They handle enquiries, create and distribute documents, manage calendars and meetings, and book events, travel and accommodation. They may also assist with reviewing reports and other financial documents. Executive Assistants need to be highly organised with the ability to manage others and delegate tasks.
Tasks and duties
- Accepting and making phone calls and emails on behalf of the executive.
- Scheduling meetings and booking meeting rooms.
- Setting the executive's daily schedule.
- Reviewing incoming reports and handling all correspondence directed to the executive.
- Acting as the point of contact between the executive and colleagues and stakeholders.
- Researching a variety of topics.
- Managing events.
- Coordinating travel arrangements.
- Managing office documentation, filing and databases.
- Producing reports and presentations.
- Managing assistants and delegating tasks.
How to become an Executive Assistant
You can become an Executive Assistant without a qualification, but administrative experience in a corporate environment is desired by many employers.
Consider completing a qualification, such as a New Zealand Certificate in Business (Administration and Technology) (Level 3). This can be completed part-time.
Get experience in an entry-level administrative role which requires the use of MS Office. You could start your career as an Administration Officer or Personal Assistant.
Alternatively, complete a bachelor degree majoring in business administration, management or a related field. This typically takes three years of full-time study and may provide broader career options.
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